You juggle multiple responsibilities every day – from running your business to managing household responsibilities and caring for your family. With so much on your plate, it's easy to fall into the trap of procrastination, putting off important tasks until the last minute which leaves you feeling overwhelmed by the mounting pressure.
It’s funny how a bigger list of things to do makes us get less done, and I’m sure we all have things we keep pushing from one day to the next – I know I like to avoid my email inbox, how about you?
However, by implementing effective time management strategies, you can break free from procrastination and achieve greater success both in your business and personal life.
Procrastination is a common challenge that many moms and entrepreneurs face.
You’re not alone.
Whether it's delaying client calls, putting off marketing efforts, or postponing administrative tasks, procrastination can hinder your productivity and impact the success of your business.
Understanding the underlying reasons for procrastination, such as fear of failure, perfectionism, or lack of motivation, is the first step toward overcoming it. Many of my clients are high achievers who are afraid to fail, and so the idea of not being able to execute on something perfectly – freezes them.
When faced with tasks we dislike or find daunting, we may instinctively seek short-term relief by procrastinating, even though it ultimately leads to greater stress and pressure down the line.
But short-term thinking doesn’t bring the long-term results we want. If we really want to create less stress and get more done in less time, we have to let go of perfectionism and the fear of failing.
Here’s what my clients are doing to break the cycle
Prioritize Tasks: With so many responsibilities competing for your attention, it's important to prioritize tasks based on their urgency and importance. Make a list of daily or weekly priorities and focus on completing the most critical tasks first. You can also ask yourself if the tasks are actually urgent or if you are making them. Many leaders get stuck in a state of constant reactivity because they make everything urgent.
Delegate when Possible: You don't have to do it all alone. Delegate tasks to family members, employees, or freelancers to free up your time for high-priority activities that require your expertise. Your goal as the CEO should be to stay in your zone of genius and be the visionary for your company – if anything pulls you out of that, it will affect the bottom line.
Set Specific Goals and Deadlines: Establish clear, achievable goals for your business and set deadlines to keep yourself accountable. Break larger goals down into smaller milestones and celebrate your progress along the way. Beyond that traditional metrics of growth look outside of checking the boxes, asking yourself at the end of each day what you did well and having that moment of celebration is imperative.
Time Blocking: Block out dedicated time in your schedule for different activities, such as client meetings, business development, and family time. Stick to your schedule as much as possible to avoid distractions and stay focused on the task at hand. Everything you do need to have a dedicated time – if it’s not on your calendar you likely won’t do it.
Minimize Distractions: Identify common distractions in your environment – whether it's social media, household chores, or family interruptions – and take proactive steps to minimize them. Create a designated workspace where you can focus on work without distractions. Do not disturb on your phone, pausing outside notifications and being deep in the task at hand is a good practice for the presence you want in all areas of your life.
Practice Self-care: Remember to prioritize self-care and well-being amidst your busy schedule. Take breaks when needed, get enough sleep, and engage in activities that help you relax and recharge. Even just 15 minutes of downtime can go a long way! It’s also an important reminder that rest and recovery is where you build the momentum to sprint forward.
Seek Support: Don't hesitate to reach out for support from friends, family, or me! Surround yourself with a supportive network who can offer guidance, encouragement, and accountability as you work toward your goals. The people who are the most successful are succeeding because they aren’t doing it alone.
Mastering time management is essential for achieving success in both your business and personal life. By understanding the underlying causes of your procrastination and implementing effective strategies to overcome it, you can take control of your time, boost your productivity, and thrive in your business.
Remember that breaking the cycle of procrastination takes time and effort, so be patient with yourself and celebrate your progress along the way. With determination and perseverance, you can conquer it.
If you’re ready to shift from feeling anxious, rushed and reactive to more control in your life and business - book a call with me today.